Zoom is a great way to stay connected to co-workers and loved ones during this time of social distancing and work from home mandates. As with any communication method, you need to be mindful of who you’re talking to and who may be listening in. Avoid ‘Zoombombing’ and maintain conversation privacy with these tips to secure your Zoom meeting.
Don’t use your PMI when hosting a meeting
Your personal meeting ID (PMI) is basically one continuous meeting. It’s always available. You don’t want people to use it without your knowledge. Use a unique meeting code/ID instead when creating meetings.
Be mindful when sharing your meeting link
When you share your meeting link on social media or other public forums, that makes your event … extremely public. ANYONE with the link can join your meeting. Avoid posting your meeting link to Facebook, Yammer and Twitter. Send your meeting link via text message or email instead.
Require a password for participants
You can set a password to put an additional check on the participant before they can join your meeting. The password should not be sent out or posted in the same message as the meeting link. Communicate the password ahead of time via text message, a phone call or a separate email.
Use the waiting room
As the meeting host, enabling the waiting room allows you to control who is allowed into the meeting. Think of the waiting room as an office or hotel lobby. Once reception validates that you have been invited they will let you into the meeting.
Don’t give up control of your screen
You don’t want participants taking control of the screen and sharing unwanted content during a meeting. Set the screen sharing options using the icon within the Zoom meeting. Within Advanced Settings under ‘who can share’, choose ‘Only Host’.
Moderate your meeting
As the host, you can mute audio or stop video of any participant if necessary. This comes in handy when a participant is in a noisy or windy area, or forgot to mute themselves when talking to someone else. The same can be done with the participants video stream.
Hopefully these tips to secure your Zoom meeting will come in handy during your next Zoom call. For more detailed information on securing your Zoom meeting, see Zoom’s best practices document here.
Need help figuring out your businesses remote work and collaboration strategy? Reach out to a Diligex Consultant for a free consultation.